Stockport Public Library Board Meeting Minutes
November 6th, 2025
President Gloria calls to order at 10:00 a.m.
Members in attendance: Dena Clark, Gloria Brown, Shelly Carter, Laura Van Winkle, and Twila Chaplin
Previous meeting minutes are read and approved.
Financial reports are approved. See attached. Total ending balance of $26,405.15. Total
expenditures of $594.16.
Old business:
Results of the November election to change the language of the city ordinance for the library
board were passed 28 to 2 in favor of changing the language of the city ordinance. Board
members must have a 52651 zip code to be on the library board.
Soup supper will be December 12th from 5:00 to 7:00 p.m. Set up time will be at 3:30 p.m. on
the 12th. Kids are to sing at 5:30 p.m. with the auction to start at 5:45 p.m., and Santa to arrive
at 6:30 p.m. We are estimating 200 people will partake in the dinner. See attached notes for
assignment details. Laura and Carrissa will collaborate to put together a flyer for the soup
supper. Gloria will talk with the fire department about donating a door prize. Shelly will talk to the
Co-op to request a donation. Dena will talk with the Depot to see about donating a wreath or
other decorations.
New business:
BJ Carter has been contacted and has agreed to join the library board. Dena made a motion to
have BJ Carter added to the library board. This was 2nd by Laura. All were in favor. Carrissa has
the form that needs to be filled out and presented to Stockport City council.
Gloria reports that United Way of Southeast lowa has announced that the Imagination Library is
available to Stockport area residents. She encourages those who are eligible to sign their kids
up
Election of officers:
President - Gloria Brown (motioned by Dena and 2nd by Twila, all were in favor.)
Vice president - Shelly Carter (motioned by Twila and 2nd by Dena, all were in favor.)
Secretary - Twila Chaplin (motioned by Dena and 2nd by Laura, all were in favor.)
Book club reports having five members present at October's meeting.
Library report is read by Laura. See attached library report.
Shelly asks board members whether they would like to be administrators on the Facebook
page. Laura states that she does want to be added as administrator. Shelly will take care of
adding her.
Other business:
Carrissa has been in contact with O.J. Fargo. This is a speaker that will present about civil war
topics. She is wanting to schedule him for February 21st, 2026 at 11:00 a.m. Carrissa needs help
with the application and getting sponsors for the event. There is a $50 fee. Shelly motions that
the fee would be paid and that we would pursue the application process. This is 2nd by Laura.
Dena states that she will look into the application and will ask for sponsors as needed.
The next meeting is the soup supper on December 12th.
NEXT MEETING AGENDA
The next board meeting will be January 15th, 2026 at 3:00 p.m. At that time it will be discussed
whether the board will meet monthly or every other month, what steps need to be taken to start
using Libby, and what steps are needed in obtaining Tier 1 status. The board will work on a
budget at that time and have it finalized by March.
Meeting is adjourned at 11:30 a.m.
NEXT MEETING
January 15th, 2026 at 3:00 p.m
Stockport Public Library Board Meeting Minutes
October 16, 2025
The meeting was called to order at 2:23pm.
In attendance were Gloria Brown, Carrissa Stalcup, Laura VanWinkle, Dena Clark, and Twila
Chaplin.
Meeting notes were not yet printed, so we began with the financial report. Discussion of
variation in coding to determine whether and how book purchases were over budget. Concern
that the Library not appear disjointed or as having poor internal communication.
OLD BUSINESS
Election – Tuesday, Nov. 4th
Discussion of how to inform the public of the correct vote!
- Fliers on public boards
- handouts at trick or treat night
- Dena, Carrissa, and Twila plan to organize a door-to-door campaign
Soup Supper discussed. Assignments for contribution are attached.
It was at this point that the previous meeting notes were discovered and read. Some
corrections were made during the reading, and the notes were approved as corrected.
NEW BUSINESS
Some conversation about potential new board members, but it was determined to hold off
concerns for new board members until after the election, a budget is made, and we straighten out a few other things.
Discussion to understand more of the State Library presentation. Primarily, we do not yet qualify for Tier 1, but we are working on those things and about to make a timeline for accomplishing goals. There are services we qualify for before we meet those requirements, and we should begin taking advantage of those opportunities
NEXT MEETING AGENDA
- election results
- election of officers
- Tier advancement plan
- soup supper final planning and organizing
NEXT MEETING
Thursday, November 6th at 10:00am.
Stockport Library Board Meeting Minutes
September 18, 2025 / 2:10pm / Stockport Library
Attendees
Dena Clark, Carrissa Stalcup, Twila Chaplin, Gloria Brown, Shelly Carter, Laura Van Winkle
Agenda Old Business
The Board discussed the results of the parade float. All felt it was a smashing success and Carissa deserved a great deal of credit for time and effort put in on the project. The effect of the Strong Man costume on a walker and the children dressed as super heroes aboard the float was well accomplished.
New Business
A great deal of discussion ensued concerning the results of communication with the City Council on the previous Monday evening (being Sep. 15).
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The current Council is keen to have open communication with the Library and invites a representative to meetings as frequently as desired; probably quarterly.
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The Council also wishes to allow the Library to operate as independently as is legal and feasible.
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The new Clerk (Donna) seems very open, responsive, attentive, skilled with digital tools, and keen to be of assistance where it is needed. Carissa and all board members look forward to a good working relationship with her.
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There is currently no Amazon Prime ordering option as the City’s credit card is in limbo. Purchases made for "reimbursement" require a paid appointment with the QuickBooks staff. The Council prefers to have Purchase Orders (P.O.) made for the time being.
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It was mentioned that the City is not currently
Gloria provided an itemization of the annual budget items and a discussion began concerning what we do and do not need to figure out in the process of making an adequate budget proposal to present to the Council. They would like to have this by January or February of 2026. Further discussion will commence at the next meeting.
Finally, beginning about 2:35 pm, Becky Heil gave a presentation detailing the services offered by the State Library website, the available CE, the programs we are currently eligible for, and an introduction to what needs to be accomplished to meet the next tier.
Stockport Library Board Meeting Minutes
August 13, 2025 / 1:10pm / Stockport Library
Attendees
Dena Clark, Carrissa Stalcup, Twila Chaplin, Gloria Brown, Shelly Carter, Laura Van Winkle
Agenda
Last Meeting Follow-up
Plans for the float for the Stockport Lions Barbecue Days parade were finalized. The Board agreed to place the small table and chairs (and a few other personal seats) on a trailer to be pulled by Browns’ side-by-side, children of board members will ride while “reading” and wearing super hero apparel. A sparkly fringe will be purchased to decorate the front of the vehicle. Gloria will make a poster stating the library's years of operation (1940-2025). A walker (David Stalcup?) will follow behind holding a banner (made by Twila) stating, “85 Years Strong” and wearing a shirt of fake muscles, possibly a white wig.
The Board agreed to avoid throwing candy. Instead, pencils and glow sticks will be distributed.
New Business
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Resolved: all current Board Members shall be retained until the November election when a revised ordinance will be voted on by the public. At which time some may be replaced according to the requirements of the new ordinance.
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Gloria remained President of the Board and Twila became the official secretary, both against their wishes, but in effort to honor the current ordinance requiring Board members to be residents of the City of Stockport. The residences of all other members are outside the city limits.
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A request is to be submitted to the City Council for $100 to establish a refundable Petty Cash for the purchase of incidentals.
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The next meeting is September 18, 2025 at 2pm. This meeting includes a training and discussion with Becky Heil from the State Library. Light refreshments have been requested.
Notes
Action Items
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Posters for parade
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Gloria will make a poster to display the Library’s years of operation.
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Twila will make a poster saying “85 Years Strong”
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Purchase of parade items
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Carrissa is to purchase fringe, pencils, and glow sticks from a Dollar store, afterward requesting reimbursement from the City Council
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A request for a $100 check for petty cash will be submitted to the City Council to avoid any future issues with small purchases being made for the Library.
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Carrissa will provide a drink for the next meeting and Twila will bring cookies. Other members may likewise provide items as desired.
Next Meeting Agenda
We welcome Becky Heil from the State Library to discuss our current issues and help us all to get on the same page.
Library board meeting
July 17th 2025
2:00 p.m.
Members in attendance: Carissa Stahlcup, Dena Clark, Gloria Brown, Shelly Carter, Laura Van Winkle, and Twila Chaplin
Meeting called to order by President Gloria Brown.
President Gloria Brown reports that Secretary Tracy Niederhuth has resigned her position. Gloria appoints Laura Van Winkle as temporary secretary at this time.
Previous meaning minutes were read and approved. Dena motion, 2nd by Twila, motion carried.
Treasures report is not available at this time due to financial not being available.
Old business:
Confirms that library board will have soup supper fundraiser on December 12th 2025. Gloria has paperwork to submit our information to the “Christmas in the Villages” flyer. There is a $15 fee. Motion made that the board pay $15 to have information about the soup supper placed in the Christmas in the villages flyer by Twila, 2nd by Dena, and motion carried.
The window on the north side of the library building, by the librarian desk, is still not fixed. Carissa has been in contact with Fitzsimmons but has not obtained a confirmed date to have the window replaced. Dena states she will follow up with Fitzsimmons to get us on his schedule.
New business:
Gloria discusses meeting with Stockport Mayor Garrett Filson and City Clerk Dani on June 18th 2025. See attached email. Mayor Filson suspended library board meetings at that time until further notice due to the library boards non-compliance with city ordinance. Gloria states she gained approval for today's meeting from the mayor yesterday. She has remained in contact with Mayor Filson to discuss corrections and alterations to the city ordinance. She reports that any changes to the city ordinance must be voted on in the November ballot.
Stockport Library has been an operation since 1935. It has provided services to the Stockport community for 90 years. Dena proposes the library has a float in the parade for BBQ days. A separate group will get together to brainstorm ideas and report back at the next library board meeting. Motion made by Dena, 2nd by Shelly, motion carried.
Due to our recent vacancy on the board it was discussed to check around Stockport for any residence interested in joining the board. It was discussed that meeting dates and times may need to be adjusted to accommodate work schedules. Further discussion on potential board members will be discussed at the next board meeting.
Laura reports that the Stockport library book club met in June and had 3 members in attendance. Book club meeting for July was suspended due to summer activities and will reconvene August 7th at 5:30 p.m.
Carissa presents library report for June 2025. See attached. She presents a receipt for bookshelf repair. She states that money was donated for the repair and labor was also donated. Receipts for book orders are presented and shown as paid.
General budget and book budget are tabled at this time.
It was discussed to have Becky from the State Library District to come and talk about meeting Tier 1 requirements. She would also be able to discuss resources available for library funding. Gloria will ask her to come to a boat meeting on September 18th at 2:00 p.m.
Next meeting will be August 13th, 2025 at 1:00 p.m.
Meeting adjourned by a President Gloria at 3:22 p.m.