Attendees

Dena Clark, Carrissa Stalcup, Twila Chaplin, Gloria Brown, Shelly Carter, Laura Van Winkle

Agenda

Last Meeting Follow-up

Plans for the float for the Stockport Lions Barbecue Days parade were finalized. The Board agreed to place the small table and chairs (and a few other personal seats) on a trailer to be pulled by Browns’ side-by-side, children of board members will ride while “reading” and wearing super hero apparel. A sparkly fringe will be purchased to decorate the front of the vehicle. Gloria will make a poster stating the library's years of operation (1940-2025). A walker (David Stalcup?) will follow behind holding a banner (made by Twila) stating, “85 Years Strong” and wearing a shirt of fake muscles, possibly a white wig.

The Board agreed to avoid throwing candy. Instead, pencils and glow sticks will be distributed.

New Business

Resolved: all current Board Members shall be retained until the November election when a revised ordinance will be voted on by the public. At which time some may be replaced according to the requirements of the new ordinance.
Gloria remained President of the Board and Twila became the official secretary, both against their wishes, but in effort to honor the current ordinance requiring Board members to be residents of the City of Stockport. The residences of all other members are outside the city limits.
A request is to be submitted to the City Council for $100 to establish a refundable Petty Cash for the purchase of incidentals.
The next meeting is September 18, 2025 at 2pm. This meeting includes a training and discussion with Becky Heil from the State Library. Light refreshments have been requested.

Notes

Action Items

Posters for parade
- Gloria will make a poster to display the Library’s years of operation.
- Twila will make a poster saying “85 Years Strong”
Purchase of parade items
- Carrissa is to purchase fringe, pencils, and glow sticks from a Dollar store, afterward requesting reimbursement from the City Council
- A request for a $100 check for petty cash will be submitted to the City Council to avoid any future issues with small purchases being made for the Library.
Carrissa will provide a drink for the next meeting and Twila will bring cookies. Other members may likewise provide items as desired.

Next Meeting Agenda

We welcome Becky Heil from the State Library to discuss our current issues and help us all to get on the same page.

Library board meeting

July 17th 2025

2:00 p.m.

Members in attendance: Carissa Stahlcup, Dena Clark, Gloria Brown, Shelly Carter, Laura Van Winkle, and Twila Chaplin

Meeting called to order by President Gloria Brown.

President Gloria Brown reports that Secretary Tracy Niederhuth has resigned her position. Gloria appoints Laura Van Winkle as temporary secretary at this time.

Previous meaning minutes were read and approved. Dena motion, 2nd by Twila, motion carried.

Treasures report is not available at this time due to financial not being available.

Old business:

Confirms that library board will have soup supper fundraiser on December 12th 2025. Gloria has paperwork to submit our information to the “Christmas in the Villages” flyer. There is a $15 fee. Motion made that the board pay $15 to have information about the soup supper placed in the Christmas in the villages flyer by Twila, 2nd by Dena, and motion carried.

The window on the north side of the library building, by the librarian desk, is still not fixed. Carissa has been in contact with Fitzsimmons but has not obtained a confirmed date to have the window replaced. Dena states she will follow up with Fitzsimmons to get us on his schedule.

New business:

Gloria discusses meeting with Stockport Mayor Garrett Filson and City Clerk Dani on June 18th 2025. See attached email. Mayor Filson suspended library board meetings at that time until further notice due to the library boards non-compliance with city ordinance. Gloria states she gained approval for today's meeting from the mayor yesterday. She has remained in contact with Mayor Filson to discuss corrections and alterations to the city ordinance. She reports that any changes to the city ordinance must be voted on in the November ballot.

Stockport Library has been an operation since 1935. It has provided services to the Stockport community for 90 years. Dena proposes the library has a float in the parade for BBQ days. A separate group will get together to brainstorm ideas and report back at the next library board meeting. Motion made by Dena, 2nd by Shelly, motion carried.

Due to our recent vacancy on the board it was discussed to check around Stockport for any residence interested in joining the board. It was discussed that meeting dates and times may need to be adjusted to accommodate work schedules. Further discussion on potential board members will be discussed at the next board meeting.

Laura reports that the Stockport library book club met in June and had 3 members in attendance. Book club meeting for July was suspended due to summer activities and will reconvene August 7th at 5:30 p.m.

Carissa presents library report for June 2025. See attached. She presents a receipt for bookshelf repair. She states that money was donated for the repair and labor was also donated. Receipts for book orders are presented and shown as paid.

General budget and book budget are tabled at this time.

It was discussed to have Becky from the State Library District to come and talk about meeting Tier 1 requirements. She would also be able to discuss resources available for library funding. Gloria will ask her to come to a boat meeting on September 18th at 2:00 p.m.

Next meeting will be August 13th, 2025 at 1:00 p.m.

Meeting adjourned by a President Gloria at 3:22 p.m.