Stockport Public Library Board Meeting Minutes- July 23, 2026

Call to order at 3:04 pm by President Gloria Brown on July 23, 2026

Members present- Dena Clark, Shelley Carter, Gloria Brown, Laura Van Winkle, Twila Chaplin, BJ Carter, and Carrisa Stalcup.

Public Address- none

  • Minutes of last meeting– Dena approves, Laura seconded. All members agree.

  • Financial Report- 

    • Bills- 

      • Telephone bill looks like it’s 2 months worth- is that correct?  

      • Jack Norton- $375- singing for the Zinghopper kids event. 

      • Trust money- $949.61 income. 

      • $28,131.92 for our balance (positive). 

      • There is a charge for Amazon membership that we voted not to have that membership so we should not be charged for that $29.55. Donna at City Hall has identified the error and is removing this charge from the library’s financials. 

    • CD Information- It says there is a CD that is in the city’s name but it is designated for the library. There is no savings account specifically for the library. We don’t have any say in how the CD can be invested in and the city has specific guidelines on what they can invest it in. Any new investments of the CD will be up to the city to decide. 

    • Grant update- They are meeting today on the Hoaglin Grant. Dena got the tax ID number but we need a letter that states what the city is from the IRS. Dena sent in a letter that we have that notes the library is under the city. Tracy said we need the exemption letter and she gave Dena a form that another city had when they applied. We need the actual IRS letter that goes to the city, but what we have provided so far should work for right now. In the future we need that IRS letter. 

Old Business

  • Kids event- Zinghopper– had 35 people there. $500 total cost. Made 2 new family contacts in that event. Thought there would be some there that were not there– other commitments. In the future, should we pair up with other libraries? Maybe pair up with Lions club in town to have things going on at the park before or after one of our events to make it a bigger draw?

  • Soup supper/fundraising- There is a quilt being donated. Colton did put it down so we have it reserved. Garrett is willing to put on the Santa thing. Frank is usually willing to do the auctioning part. 

  • Friends of the LIbrary– Laura mentions that now may not be the best time to embark on that and instead we should pair better with the city. However, if we get fundraising money it would be good to keep it separate from the city. We anticipate everyone on the library board would also be on the Friends of the Library board, especially initially as we get things up and running. Let’s get our tiers through and then think about the Friends of the Library group. For those people that want to donate, ask them to hold off until we get things in order. Another good thing with Friends is that we wouldn’t be stuck with those in our zip code– we could have donors from anywhere. 

  • Hillsboro library that is closed does have some stuff that we could possibly use. Someone is supposed to call Gloria back. 

  • Strategic Planning update– Walked through the strategic plan and added dates to the items that did not have dates yet. 

 

New Business

  • Kid fair- students in VBC that get school supplies at the school. This item was brought up as informational. 

  • Got a free copy of a new book and signed from Lori Donald. (Loriann Sproul) 

    • For library board members: If you know someone that wrote a book, reach out to them and copy Carrisa to potentially request if they can do a book signing and/or reading

  • The front window behind the library director’s desk is leaking and needs repaired– the person that put it in was a volunteer. Tom Fitzsimmons will be contacted by Laura to try to fix it. Douds lumber probably has his number. 

  • There is a desk to be donated to Morris Park, but they can’t use it. 34” deep and 60” in length. Drawers on both sides. Carrisa didn’t think it would work. We want more of a stand up kiosk and a side desk that a wheel chair could sit at. We do not need the desk. 

  • Any historical or replaceable stuff cannot be removed from the library. There is a Stockport Alumni associate that would be in charge of the cases in the library. The library really just houses those artifacts. No one can take them out without permission and we aren’t exactly sure who is of authority to give permission. 

  • Heidi Bainbridge– marketing at the hospital. Have a regular community outreach event. She has offered to work with our regular programming- once a month have her come in and show what she does. 

  • Card sign-up policy– want to look at it again and make sure that is correct and get it online so people can fill it out themselves. Carrisa would like a board member to review the process to make sure it is correct with policy. Laura is willing to work with Carrisa on this. 

  • At our next meeting we will vote on the policies needed for tier 1 accreditation. 

  • Library Director Report- was passed out for review. 

    • It was requested that we send out the library director report, financial report, and book club report by email prior to our meetings to review. At the board meeting will be a time for any questions or discussion about those reports. 

  • No book club report this month due to time. 

  • Update on summer activities 

    • Propagation event- most successful adult program since the civil war event. Asked to do it again next month and it will be outside of library hours. They will reserve the library and it may be scheduled again if requested by those attending. Almost everyone was a new face. Website has a calendar and post on Facebook. Facebook can send a flyer too. 

Important Dates

  • August 20 at 3:00 pm at the Library– next meeting

  • Laura motions to adjourn the meeting, Dena seconds. All members agree. Meeting is adjourned at 4:03 pm. 

 

July 23, 2026 Library Board Meeting Minutes

June 18, 2026 Library Board Meeting Minutes

May 28, 2026 Library Board Meeting Minutes

April 16, 2026 Library Board Meeting Minutes

March 19, 2026 Library Board Meeting Minutes

February 19, 2026 Library Board Meeting Minutes

January 15, 2026 Library Board Meeting Minutes

November 6, 2025 Library Board Meeting Minutes

October 16, 2025 Library Board Meeting Minutes

September 18, 2025 Library Board Meeting Minutes

August 13, 2025 Library Board Meeting Minutes

July 17, 2025 Library Board Meeting Minutes